Location: Orange County, CA (Onsite/Hybrid-your choice)
Department: Finance/Accounting
Employment Type: Full-time

About the Role

We're seeking a detail-oriented Accounts Payable Specialist with strong three-way match expertise to support our fast-paced manufacturing operations. You'll own end-to-end AP processing for PO-based invoices-verifying Purchase Order (PO), Goods Receipt (GR), and Invoice-ensuring accuracy, timeliness, and compliance with internal controls and vendor terms. This role partners closely with Procurement, Receiving/Warehouse, Production, and GL Accounting to resolve price/quantity variances and keep month-end close on track.

What You'll Do

• Three-Way Match (PO/GR/Invoice): Perform daily matching and exception resolution for inventory and non-inventory purchases; research and resolve price/quantity/receipt variances (PPV/QRV) and open PO issues.
• Invoice Processing: Enter and validate high-volume invoices (mail, EDI, portal, email), ensuring accurate coding (GL, cost center, project/work order), correct tax treatment, and adherence to approval matrices.
• Vendor Management: Maintain vendor records (W-9s, remittance, terms), respond to inquiries, and reconcile vendor statements; resolve credits, duplicate payments, and short-pays.
• Payments: Prepare weekly payment runs (check, ACH, wire), obtain approvals, and post payments; manage positive pay files and stop-payment/reissue requests.
• Receiving & Purchasing Coordination: Partner with Procurement and Warehouse/Receiving on open receipts, partials, RMA/returns, and backorders; clear the GR/IR account and aging timely.
• Month-End Close: Assist with accruals for un-vouchered receipts, prepaid schedules, AP subledger tie-outs, and support audit requests (internal/external).
• Compliance & Controls: Follow SOX-compliant procedures, segregation of duties, and document workflows; maintain accurate files and audit trails.
• Continuous Improvement: Recommend process enhancements (e.g., OCR, workflow rules, vendor portals) to improve throughput and first-pass yield.

What You'll Bring

• Experience: 2+ years of Accounts Payable with three-way match in a manufacturing or distribution environment .
• Systems: Hands-on with an ERP such as SAP, Oracle, NetSuite, ynamics 365, or similar
• Skills:
  • Strong understanding of PO flow, receiving documentation (packing slips, BOLs), RMAs, freight/landed cost allocation.
  • Solid Excel (lookups, pivots, filters) and comfort with large datasets.
  • Accuracy, organization, and urgency in high-volume environments.
  • Clear communication and collaborative problem-solving with cross-functional partners.
• Bachelor's in Accounting/Finance a plus.